Exporting and Sharing PDFs

Learn how to save, export, and share your edited PDF documents.

Introduction to Exporting and Sharing

After editing your PDF documents in EasyPdfViewer, you'll want to save your changes and share your documents with others. EasyPdfViewer provides several options for exporting and sharing your PDFs, from simple downloads to direct sharing via email or cloud services.

In this guide, we'll explore the different ways to save, export, and share your PDF documents using EasyPdfViewer.

Saving Your Edited PDF

Basic Saving

To save your edited PDF document:

  1. Click the "Save" button in the toolbar or press Ctrl+S (Cmd+S on Mac).
  2. If this is your first time saving the document, the "Save As" dialog will appear.
  3. Enter a name for your file.
  4. Choose a location on your computer to save the file.
  5. Click "Save" to download the PDF to your computer.

Tip: After the initial save, clicking the "Save" button will update the existing file without prompting for a new name or location. To save as a new file, use "Save As" instead.

Using Save As

To save your document with a new name or to a different location:

  1. Click the "File" menu in the toolbar.
  2. Select "Save As" from the dropdown menu.
  3. Enter a new name for your file.
  4. Choose a location on your computer to save the file.
  5. Click "Save" to download the PDF to your computer.

Auto-Save Feature

EasyPdfViewer includes an auto-save feature to prevent loss of work:

  • By default, your document is automatically saved to your browser's local storage every 5 minutes.
  • If your browser closes unexpectedly, your work will be recovered the next time you open EasyPdfViewer.
  • To recover an auto-saved document, click "File" → "Recover Unsaved Documents" when you next open EasyPdfViewer.

Note: Auto-saved documents are stored in your browser's local storage, which has limited capacity. For important documents, always save them to your computer or cloud storage.

Export Options

Exporting to Different Formats

EasyPdfViewer allows you to export your PDF document to different formats:

  1. Click the "Export" button in the toolbar or select "Export" from the "File" menu.
  2. Choose the format you want to export to:
    • PDF: Standard PDF format (default)
    • PDF/A: Archival format for long-term preservation
    • Microsoft Word (.docx): Editable Word document
    • Plain Text (.txt): Text-only format
    • Images (.jpg, .png): Export pages as images
  3. Configure any format-specific options in the dialog that appears.
  4. Click "Export" to generate the file in your chosen format.
  5. Choose a location on your computer to save the exported file.

Warning: When exporting to formats other than PDF, some formatting, images, or interactive elements may not be preserved exactly. Always review the exported document to ensure it meets your needs.

Export Quality Settings

When exporting your PDF, you can adjust quality settings to balance file size and quality:

  1. Click the "Export" button in the toolbar.
  2. Select your desired format.
  3. In the export dialog, look for quality settings:
    • For PDFs: Choose compression level (high, medium, low)
    • For Images: Set resolution (DPI) and image quality
  4. Higher quality settings result in larger file sizes but better visual quality.
  5. Lower quality settings produce smaller files but may reduce visual quality.

Exporting Specific Pages

To export only certain pages from your PDF:

  1. Click the "Export" button in the toolbar.
  2. Select your desired format.
  3. In the export dialog, look for the "Page Range" option.
  4. Choose one of the following options:
    • All Pages: Export the entire document
    • Current Page: Export only the page you're currently viewing
    • Page Range: Specify a range of pages (e.g., "1-5" for pages 1 through 5)
    • Custom Selection: Enter specific pages or ranges separated by commas (e.g., "1,3,5-7")
  5. Click "Export" to generate the file with your selected pages.

Sharing Your PDF Documents

Direct Sharing Options

EasyPdfViewer provides several ways to share your PDF documents directly from the application:

  1. Click the "Share" button in the toolbar or select "Share" from the "File" menu.
  2. Choose your preferred sharing method:
    • Email: Send the PDF as an email attachment
    • Link: Generate a temporary link to the document
    • Social Media: Share directly to platforms like Twitter, Facebook, or LinkedIn
    • Cloud Storage: Upload directly to services like Google Drive, Dropbox, or OneDrive
  3. Follow the prompts to complete the sharing process for your chosen method.

Note: Some sharing options may require you to grant permissions or log in to the respective services.

Sharing via Email

To share your PDF document via email:

  1. Click the "Share" button in the toolbar.
  2. Select "Email" from the sharing options.
  3. In the email dialog:
    • Enter the recipient's email address
    • Add a subject line (default is the PDF filename)
    • Write a message to accompany the PDF
    • Optionally, adjust the file quality to manage attachment size
  4. Click "Send" to email the PDF.

Tip: If your PDF file is large, consider using the "Optimize for Email" option to reduce the file size before sending.

Generating Shareable Links

To generate a temporary link to your PDF document:

  1. Click the "Share" button in the toolbar.
  2. Select "Generate Link" from the sharing options.
  3. Choose link settings:
    • Expiration: Set how long the link will remain active (1 day, 7 days, 30 days, or never)
    • Permissions: Choose whether recipients can view only, or view and edit
    • Password Protection: Optionally add a password to protect the document
  4. Click "Generate Link".
  5. Copy the generated link to share it with others.

Warning: Temporary links store your document on EasyPdfViewer's servers. For sensitive documents, consider using more secure sharing methods or adding password protection.

Sharing to Cloud Storage

To save your PDF directly to cloud storage services:

  1. Click the "Share" button in the toolbar.
  2. Select your preferred cloud storage service (Google Drive, Dropbox, OneDrive, etc.).
  3. If you're not already logged in to the service, you'll be prompted to log in.
  4. Choose a folder location within your cloud storage.
  5. Optionally, rename the file.
  6. Click "Save" to upload the PDF to your cloud storage.

Printing Your PDF Documents

Basic Printing

To print your PDF document:

  1. Click the "Print" button in the toolbar or press Ctrl+P (Cmd+P on Mac).
  2. In the print dialog:
    • Select your printer
    • Choose print settings (paper size, orientation, etc.)
    • Specify which pages to print
    • Set the number of copies
  3. Click "Print" to send the document to your printer.

Advanced Print Settings

EasyPdfViewer offers several advanced printing options:

  • Page Scaling: Choose how to fit the document to the paper (None, Fit to Page, Shrink to Printable Area)
  • Print in Grayscale: Convert colors to shades of gray to save colored ink
  • Print Annotations: Choose whether to include annotations and markups in the printed document
  • Print as Image: Convert the PDF to an image before printing (useful for complex documents)

Tip: To save paper, use the "Multiple pages per sheet" option to print multiple PDF pages on a single sheet of paper.

Best Practices for Sharing PDFs

  • Optimize file size: Large PDFs can be difficult to share. Use the "Optimize" option before sharing to reduce file size without significantly affecting quality.
  • Consider security: For sensitive documents, use password protection or secure sharing methods.
  • Check compatibility: If recipients will be using older PDF readers, consider saving in PDF/A format for maximum compatibility.
  • Include viewing instructions: When sharing documents with specific features (forms, interactive elements), consider including brief instructions for recipients.
  • Test before sharing: Open your exported document to verify that all content appears as expected before sharing it with others.

Next Steps

Now that you've learned how to export and share your PDF documents, you can explore more advanced features: